If you’ve been reading my posts for some time now, you know I’m a productivity addict. Outside of using my bullet journal, I have recently starting bringing on an arsenal of other tools.
As an avid to-do list maker, I often find myself jotting down endless tasks to complete. When it comes time to tackle the list, I’m usually scanning for quick wins. While there is certainly a time for that, easy or quick doesn’t always equal high impact. For that reason, I needed a way to ensure I was getting my most important tasks of the day done FIRST before moving on to the easy but less urgent.
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Enter the Productivity Planner. I first discovered it watching a Facebook live video from some bloggers I admire, Mariah and Megan from Femtreprenuer. What I love about this planner is that it helps you narrow your focus to the top tasks vs. just a master task list. Each Sunday, I sit down and decide what my goals/tasks are for the week. I lay them all out on the weekly list.
From there, I’ll move on to start allocating tasks to the days that I think I can complete them. I generally only do 1-2 days out since my weeks can change pretty quickly with little ones at home.
Planning in advance allows you to hit the ground running in the morning; you don’t waste time thinking about what you need to do or where to start.
The format also has a suggested structure to it; you start with your most important task and you don’t move on to the next until you’ve completed that task. This was (and still is) hard for me because I’m someone that is easy to go down a rabbit hole or like to pick tasks based on ‘what I am in the mood for’. However, sticking to this has made me so much more productive and by mid-day I actually feel like I’ve accomplished a lot.
I also love how the creators have incorporated pomodoro tracking into the task list. Pomodoro’s help you level set how much time tasks actually take you. When you set the task, you estimate how many pomodoro’s (25 minute sprints) you think it will take you to complete. As humans, we are horrible at accurately gauging how long a task will take us. This is why we often start the day with a huge list and end feeling completely unproductive even though we worked hard all day.
For those of you who love reflection, there is also a weekly review which I’ve really enjoyed.
How do I use this with my bullet journal?
I use my bujo to do a brain dump on planning day of everything I think I’d like to accomplish in the week. From there, I rule out anything that won’t have an impact on my top goals or deliverables. I then order the most important and bring them into this planner. The idea of losing those ‘other’ tasks stresses me out, so having them in my bujo gives me the peace of mind that they have been captured somewhere.
If you can’t afford the Productivity Planner or don’t want to add another notebook to the mix, try creating a copy-cat spread in your bullet journal! I personally love the separation because it keeps me from getting distracted, but I can appreciate not wanting to carry around another notebook.